Parish Council – Minutes 17 May 2022 (Draft)


Apologies Surlingham the draft minutes for May 2022 were not posted on the website. Please see below.

Minutes of the meeting held 17 May 2022

Present: Councillors John Broom, Pat Scowen, Dave Swinborne, Pat Scowen, Pam Wilson, Janet Rogers Parish Clerk, County, and District Councillor Vic Thomson and five members of the public.

  1. Welcome by the current Chairman Councillor Broom- Councillor Broom opened the meeting.
  2. Appointment of the Chairman – The clerk invited nominations for the position of Chairman. Councillor Broom was nominated by Councillor Swinborne seconded by Councillor Atkins. Agreed
  3. Apologies and approval of absences – Councillor Reeve
  4. Declarations of Interest – None
  5. To approve as accurate the minutes of the meeting on 15 March 2022 – Approved
  6. Matters arising from those minutes – Councillor Scowen asked for a vote of thanks to Councillor Swinborne for obtaining quotes and dealing with the contractor who sanded the hall floor – Agreed. The WI bench at the Staithe needs repairing – Clerk to remind Councillor Reeve. Have we had a response from NCC re the School Field – Clerk to follow up.
  7. Progress report for information on items not on the agenda: Chairman/Councillors/Clerk – Councillor Broom explained that the Council had met with landowners to try to find a solution to flooding on Mill Road. The field would need to be reshaped and several ditches included to slow the flow of water. Surveys and a feasibility study carried out. The estimated cost would be £250k. Councillors asked for a plan of the project which could also be sent to the Norfolk Flood Alliance to attach to the flood report sent to them in May 2021. Clerk – An email of thanks had been received it reads – Dear Parish Council Members and Clerk. I am a resident in the Parish and have just read through the Parish Council Annual Report Meeting Minutes. I just wanted to pass on my thanks and gratitude to the Parish Council, the Clerk, the County and District Ward Members and all the community helpers for the work you all do and effort you put in to making Surlingham such a brilliant place to live. Clerk apologised for an omission to the draft minutes of the Annual Parish Meeting and asked the Council to recognise and thankPaul and Louise Swift for providing Surlingham with a village website at their own expense for the last 10 years. Furthermore, I would like to thank them for answering my many queries promptly and for finding solutions to make life easier for the parishioners who want to contact the Parish Council. There is now a link on the site to contact the PC email direct. Agreed.  It had been brought to the Clerk’s notice that the Framingham School bus route has changed due to overhanging shrubs and trees. It now avoids Ferry Road and The Street rerouting along School Road and down The Green instead. Apart from the inconvenience of children having to walk from Ferry Road to The Covey to pick up the bus at 7:30 every morning. The coach on the return journey passes the primary school just as the children are leaving for the day. Due to the narrow road the coach has been seen to mount the kerb to pass parked vehicles at the same time as there are young children, buggies scooter etc using the footpath. A parishioner was present and has concerns about the speed of traffic passing the school before and after school. The road is very narrow, and parents travelling from other villages have no option other than to park on the side of the road. The school will support anything that can be done to find a solution. It was suggested that the school write to parents/carers to make them aware and ask them to consider these issues when parking. Councillor Thomson advised NCC has no control over the route the coach takes however, he would investigate what traffic calming measures are available outside schools and raise the issue at his next Ward meeting – Councillors asked the Clerk to arrange a meeting with the coach operator to find a solutionPlay Garden – Clerk notified the Council the rent for 2022 has been increased to £20p.a. Ferry Road hairpin bend – A parishioner asked for help as vehicles are mounting the kerb and have repeatedly destroyed the hedge. Clerk has reported it online to NCC.Progress report for information on items not on the agenda: Chairman/Councillors/Clerk – Councillor Broom explained that the Council had met with landowners to try to find a solution to flooding on Mill Road. The field would need to be reshaped and several ditches included to slow the flow of water. Surveys and a feasibility study carried out. The estimated cost would be £250k. Councillors asked for a plan of the project which could also be sent to the Norfolk Flood Alliance to attach to the flood report sent to them in May 2021. Clerk – An email of thanks had been received it reads – Dear Parish Council Members and Clerk. I am a resident in the Parish and have just read through the Parish Council Annual Report Meeting Minutes. I just wanted to pass on my thanks and gratitude to the Parish Council, the Clerk, the County and District Ward Members and all the community helpers for the work you all do and effort you put in to making Surlingham such a brilliant place to live. Clerk apologised for an omission to the draft minutes of the Annual Parish Meeting and asked the Council to recognise and thankPaul and Louise Swift for providing Surlingham with a village website at their own expense for the last 10 years. Furthermore, I would like to thank them for answering my many queries promptly and for finding solutions to make life easier for the parishioners who want to contact the Parish Council. There is now a link on the site to contact the PC email direct. Agreed.  It had been brought to the Clerk’s notice that the Framingham School bus route has changed due to overhanging shrubs and trees. It now avoids Ferry Road and The Street rerouting along School Road and down The Green instead. Apart from the inconvenience of children having to walk from Ferry Road to The Covey to pick up the bus at 7:30 every morning. The coach on the return journey passes the primary school just as the children are leaving for the day. Due to the narrow road the coach has been seen to mount the kerb to pass parked vehicles at the same time as there are young children, buggies scooter etc using the footpath. A parishioner was present and has concerns about the speed of traffic passing the school before and after school. The road is very narrow, and parents travelling from other villages have no option other than to park on the side of the road. The school will support anything that can be done to find a solution. It was suggested that the school write to parents/carers to make them aware and ask them to consider these issues when parking. Councillor Thomson advised NCC has no control over the route the coach takes however, he would investigate what traffic calming measures are available outside schools and raise the issue at his next Ward meeting – Councillors asked the Clerk to arrange a meeting with the coach operator to find a solutionPlay Garden – Clerk notified the Council the rent for 2022 has been increased to £20p.a. Ferry Road hairpin bend – A parishioner asked for help as vehicles are mounting the kerb and have repeatedly destroyed the hedge. Clerk has reported it online to NCC.
  8. County and District Councillor – Councillor Thomson’s reports are posted in full on Surlingham.org. Items covered are the Major Jubilee events going on in the County. The £150 energy rebate is beginning to be paid first to those who pay by direct debit as SNDC has their bank details and all other customers will receive a letter explaining how to claim. The hardship fund – residents who find themselves in hardship should be encouraged to contact 0344 800 8020, to be offered support either directly or through NCC partners.
  9. Re NCC Trails Team Meeting over 2 years ago – Parishioners ask when the accessible footpaths are going to be installed and a reminder for Councillors to appreciate footpaths should be accessible by everyone. –  Surlingham FP No. 4 – Woodland footpath to Bramerton – though a construction plan was drawn up by the NCC Trails team back in March 2020 none of the planned works have been undertaken. The PC requested a consultation prior to any works commencing – this has not yet taken place but neither has the work.  Surlingham FP No. 1 – Church Marsh – Flooding and deep mud issue – Last year a site meeting was held between the PC, NCC Trails, RSPB and our SNDC councillor. The NCC trails team accepted that the path needed repair. The RSPB have since undertaken interim improvements at the Church end of the path which allowed the path to be used safely throughout the winter. The PC have written to the RSPB to thank them for their intervention. Surlingham FP No. 1 junction with FP No. 3. The Surface of the path at this junction has been washed away exposing tree routes and allowing flood water to enter the Marsh. The NCC trails team accepted the path needed repair. The PC have made temporary repairs using sandbags. Surlingham FP No 1 from its junction with FP No.3 to the Ferry House pub. The PC has been lobbying the importance of restoring this Public Right of Way together with Bramerton FP5 both of which formed the original routing of The Wherryman’s Way trail. NCC in conjunction with the Broads Authority have successfully secured Community Infrastructure Levy (CIL) funding for improvements. Consultation with both Bramerton and Surlingham PCs is scheduled but has been delayed temporarily due to staff changes within the Broads Authority. Working with landowners, the PC is active in improving and maintaining our Public Footpaths though the duty of maintenance resides with the NCC Highways team. Parishioners can report issues via the NCC Highways website @ https://www.norfolk.gov.uk/roads-and-transport/roads/report-a-problem.
  10. Public Question Time 15 minutes unless directed by the chairman of the meeting. Parishioner noted the hairpin bend on Ferry Road it was cause for anxiety.
  11. SAMs Machine – A representative for the volunteers who move the SAMs machine confirmed the machine would be moving to The Street after The Green and thereafter around the other sites in the village. The group will also be distributing a letter to all residents regarding speeding. There was a discussion about volunteers recording vehicle registration number to report to the police. This was something the Council could not comment on. It was doubtful the police would act on the information without evidence such as that gathered by a speed watch group.
  12. Approve – Standing Orders – Approved
  13. Approve –Staithe Risk Assessment – to be amended
  14. Approve – Pond Risk Assessment – to be amended.
  15. Reimbursing Parishioner for expenses of maintenance of the area. Councillors agreed to make a payment of £50 as a gesture of goodwill and advise that the work was carried out at the wrong time of year regarding wildlife. Furthermore, that no work is carried out without first contacting the Council. Finance – Final Quarterly Statement 2021/22 – Agreed BHIB Insurance renewal – Agreed, Norfolk Playing Fields Association Subscription – Denied, Payments to authorise – R Hardingham £126.67, J Rogers £413.21, BHIB £625.51. SNDC Jubilee Grant of £200 supplemented by £100 from the Council to enable Coldham Hall, Ferry House and St Mary’s Flower Festival to have £100 towards the cost of the jubilee weekend events planned for the community.
  16. Parish Hall damp on wall in store area – Clerk to contact Sapientia
  17. Car parking at the Church – The parking is an issue whenever there are church services/Gun Club meetings/Walkers/Tourists. Tempers get frayed but there really is no viable solution.
  18. Meeting closed at 21:50. Date of next meeting 21 June 2022

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Parish Clerk
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